Manage Users
App showcase
Manage contractors, volunteers, and other users outside the standard HR-driven lifecycle.
Manage Users centralizes lifecycle management for people who still need access but are not managed through the normal employee provisioning process.
Intended audience
IT or Human ResourcesTarget scope
Non-employeesRequired systems
Any target systemWhen to use itDirect link to When to use it
Use this pattern for seasonal contractors, vendors, interns, or volunteers who need access to managed systems without entering the primary HR lifecycle.
How it helpsDirect link to How it helps
- Captures the details, manager, assignment, and dates needed to manage a non-employee.
- Drives account creation, groups, licenses, and policies through the same controlled workflows used for employees.
- Supports predictable expiry, disabling, or deprovisioning to avoid orphaned accounts.
Non-employee lifecycle flowDirect link to Non-employee lifecycle flow
Register
Capture the person and assignmentRecord identity, manager, location, and relevant dates
Provision
Apply controlled accessCreate accounts and assign configured groups or licenses
Maintain
Update the assignmentKeep dates and access aligned with the person’s role
Close
Expire or deprovisionRemove access when the assignment ends
OutcomeDirect link to Outcome
Non-employees receive consistent, policy-aligned access and IT gains a clear audit trail with less spreadsheet-based administration.